RECORD OF PROCEEDINGS
AIR FORCE BOARD FOR CORRECTION OF MILITARY RECORDS

IN THE MATTER OF:	DOCKET NUMBER:  BC-2003-01058
		INDEX CODE:  131.03
		COUNSEL:  NONE

		HEARING DESIRED:  NO

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APPLICANT REQUESTS THAT:

He be considered for a Position Vacancy (PV) promotion to the grade of major.

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APPLICANT CONTENDS THAT:

Due to a system failure to notify his wing of his promotion eligibility, a Promotion Recommendation Form (PRF) was not staffed and forwarded to ARPC prior to the 20 Dec 02 deadline.  Upon discovery of the situation, a PRF was prepared and forwarded by his wing commander to the board, but was rejected because of its tardiness.  

In support of his request applicant provided a copy of his letter to the board President, his Officer Performance Report (OPR) rendered for the period 27 May 01 through 26 May 02, a copy of his PRF prepared for the U0404A PV board, and a letter from HQ ARPC.  His complete submission, with attachments, is at Exhibit A.

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STATEMENT OF FACTS:

Applicant, an Air Force Reserve officer, is currently serving on active duty as an Individual Mobilization Augmentee (IMA) in the grade of captain, having assumed that grade effective and with a date of rank of 18 Jul 98.  

He was nominated by his senior rater for promotion consideration by the FY04 Line and Health Professions Major Position Vacancy Board, which convened at HQ ARPC on 3 Feb 03.  ARPC Memorandum 02-12, dated 13 Aug 02 stipulated the deadline for submission of PRFs for PV consideration was 20 Dec 02.  Applicant's PRF was received at HQ ARPC on 23 Jan 03.  

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AIR FORCE EVALUATION:

ARPC/DPB recommends denial.  DPB states that requirements for submission of PV nominations were established and published four months prior to the suspense date.  The PRF in question was received 34 days after the published suspense date, 11 days prior to the convening of the selection board.  Adequate advanced notice was provided to all Military Personnel Flights so that nominations could be received by the established suspense date.  The DPB evaluation is at Exhibit B.

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APPLICANT'S REVIEW OF AIR FORCE EVALUATION:

Applicant states that he meets the eligibility requirements for promotion consideration by the FY04 PV board.  While he agrees with the comments of the DPB, applicant states that the root cause of the problem is that Memorandum 02-12 states the "MPFs can identify eligible officers using the 'Reports Processing' menu in the Promotion Recommendation and In-board Support Information Management System (PRISM)."  He has no record of being listed in PRISM as promotion eligible despite meeting eligibility requirements.  Because he was not identified as eligible in PRISM no formal notification of his promotion eligibility was generated.  Upon unofficial notification, his PRF was staffed as quickly as possible.  Board administrators stated that a late letter signed by the wing commander must be forwarded with the late PRF for promotion consideration.  The late letter was accomplished and forwarded with the PRF on 23 Jan 03.  However, the PRF was returned due to its tardiness.  Applicant feels that he did all that was reasonably within his control to facilitate consideration for promotion, but systems, policies, and procedures denied him the opportunity.  

In support of his request, applicant provided a personal statement, additional copies of documents previously submitted, a letter he received from ARPC/DPBA, and copies of email communications.  His complete submission, with attachments, is at Exhibit D.

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THE BOARD CONCLUDES THAT:

1.  The applicant has exhausted all remedies provided by existing law or regulations.

2.  The application was timely filed.

3.  Sufficient relevant evidence has been presented to demonstrate the existence of an error or injustice that would warrant corrective action.  In this respect, the eligibility criteria for consideration by the FY04 PV board specifies that the member must have a DOR of 30 Sep 99 or earlier.  The applicant's DOR to captain is 18 Jul 98; however, his name did not appear on the list of eligible officers that was provided to his Military Personnel Flight.  The omission was not discovered until after the established suspense date for submission of PRFs.  Once discovered, his senior rater accomplished a PRF and forwarded it for consideration.  Through no fault of his own, the applicant was not considered for promotion to the grade of major by the FY04 PV board and it appears that every reasonable effort was made to ensure his PRF was made available for consideration by the selection board in question.  Accordingly it is our opinion that he should receive consideration by Special Review Board (SRB) for promotion to the grade of major.  Therefore, we recommend that his records be corrected as indicated below.   

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THE BOARD RECOMMENDS THAT:

The pertinent military records of the Department of the Air Force relating to APPLICANT be considered for promotion to the grade of major, Air Force Reserve, by a Special Review Board (SRB), and his records be evaluated in comparison with the records of officers who were and were not selected by the Fiscal Year 2004 Air Force Reserve Major Position Vacancy Board, and if recommended for promotion by the SRB, the Air Force Board for Correction of Military Records be advised of that recommendation at the earliest practicable date so that all necessary and appropriate actions may be completed.

If he is not recommended for promotion by the SRB, the office of primary responsibility advise him of the recommendation of the SRB.

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The following members of the Board considered AFBCMR Docket Number 2003-01058 in Executive Session on 3 Jun 03, under the provisions of AFI 36‑2603:

Panel Chair
Member
Member

All members voted to correct the records, as recommended.  The following documentary evidence was considered:

    Exhibit A.  DD Form 149, dated 11 Feb 03, w/atchs.
    Exhibit B.  Letter, ARPC/DPB, dated 4 Apr 03.
    Exhibit C.  Letter, SAF/MRBR, dated 11 Apr 03.
    Exhibit D.  Letter, Applicant, dated 24 Apr 03, w/atchs.

					
								Panel Chair

AFBCMR BC-2003-01058

MEMORANDUM FOR THE CHIEF OF STAFF

	Having received and considered the recommendation of the Air Force Board for Correction of Military Records and under the authority of Section 1552, Title 10, United States Code (70A Stat 116), it is directed that:

	The pertinent military records of the Department of the Air Force relating to APPLICANT, be considered for promotion to the grade of major, Air Force Reserve, by a Special Review Board (SRB), and his records be evaluated in comparison with the records of officers who were and were not selected by the Fiscal Year 2004 Air Force Reserve Major Position Vacancy Board, and if recommended for promotion by the SRB, the Air Force Board for Correction of Military Records be advised of that recommendation at the earliest practicable date so that all necessary and appropriate actions may be completed.

	If he is not recommended for promotion by the SRB, the office of primary responsibility advise him of the recommendation of the SRB.

                                                                            
                                                                            Director
                                                                            Air Force Review Boards Agency