RECORD OF PROCEEDINGS
AIR FORCE BOARD FOR CORRECTION OF MILITARY RECORDS

IN THE MATTER OF:	DOCKET NUMBER:  BC-2003-03821
		INDEX CODE: 131.01

		COUNSEL:  NONE

		HEARING DESIRED:  NO

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APPLICANT REQUESTS THAT:

1. Her Officer Selection Record (OSR) for the Calendar Year 2003A (CY03A) Major Central Selection Board be corrected to include the citation for the Air Force Achievement Medal (AFAM) Basic, for the period 19 September 1996 to 19 March 1998.

2. Her Promotion Recommendation Form (PRF) prepared for the CY03A Major Central Selection Board be replaced with a reaccomplished PRF and she be considered for promotion to the grade of major by a Special Selection Board (SSB) for the Calendar Year 2003A (CY03A) Major Central Selection Board.

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APPLICANT CONTENDS THAT:

Her records that met the CY03A Major Board were missing an AFAM citation.  Before the board met, she faxed the Air Force Personnel Center (AFPC) several missing citations.  AFPC, via a telephone call, verified her record was complete.  She reviewed her “as met” board records and noticed the missing AFAM citation.  Therefore, the board could not consider material information that should have been available in compliance with pertinent directives and policies.

Applicant’s complete submission, with attachments, is at Exhibit A.

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STATEMENT OF FACTS:

The applicant is serving on extended active duty in the grade of captain effective and with a date of rank (DOR) of 1 January 1998.

The citation accompanying the Air Force Achievement Medal (AFAM) Basic for the period 19 September 1996 to 19 March 1998 was not filed in the applicant’s OSR before the CY03A major board.  The AFAM was listed on her Officer Selection Brief.

Applicant was considered and not selected for promotion to the grade of major by the CY03A (5 May 2003) Major Selection Board.  She received a “Definitely Promote” PRF for the board.

OPR profile since 1997 follows: 

           PERIOD ENDING          EVALUATION OF POTENTIAL 

			15 Jul 96           Referral Report (Does Not Meet 
                                 Standards in 1 out of 6 Factors
			15 Jul 97		Meets Standards (MS)	
			18 Mar 98				(MS)
			18 Mar 99				(MS)
			18 Mar 00				(MS)
		    	18 Mar 01				(MS)
			18 Mar 02				(MS)
			23 Aug 02             Education/Training Report (TR)
			 2 Dec 02				(MS)

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AIR FORCE EVALUATION:

AFPC/DPPPE indicated based on the information provided, there is no justification to replace the PRF and they strongly recommend denial to replace the PRF.  If the BCMR grants the applicant SSB based on the missing citation, they recommend the original PRF be considered.

The evaluation is at Exhibit C.

AFPC/DPPPO recommends partial approval.  They recommend, based on the evidence, she be allowed to include the citation for her AFAM (Basic) in her OSR for the CY03A board.  However, based on AFPC/DPPPE’s advisory and the evidence provided, they recommend denial for SSB consideration with the revised PRF.

The evaluation is at Exhibit D.

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APPLICANT'S REVIEW OF AIR FORCE EVALUATION:

On 6 February 2004, copies of the Air Force evaluations were forwarded to the applicant for review and response within 30 days.  As of this date, no response has been received by this office.

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THE BOARD CONCLUDES THAT:

1.	The applicant has exhausted all remedies provided by existing law or regulations.

2.	The application was timely filed.

3.	Sufficient relevant evidence has been presented to demonstrate the existence of an error or injustice warranting the applicant’s Officer Selection Record (OSR) for the CY03A Major Central Selection Board be corrected to include the citation for the AFAM Basic for the period 19 September 1996 to 19 March 1998.  In this regard, HQ AFPC/DPPPO indicates the citation for the AFAM Basic was not in the applicant’s OSR prior to the convening of the CY03A board; therefore, her OSR was incomplete.  Since the special order for the AFAM Basic was published prior to the convening of the board, they recommend SSB consideration with inclusion of the citation.  While it cannot be determined whether the omission of the citation was the sole basis for her nonselection, we believe it served to deprive her of fair and equitable consideration.  In view of the foregoing, the Board recommends that the applicant’s records be corrected to the extent indicated below.

4.	Insufficient relevant evidence has been presented to demonstrate the existence of an error or injustice regarding the applicant’s request that her PRF prepared for the CY03A board be replaced with a reaccomplished PRF.  The applicant submitted a revised PRF from her senior rater.  Although she does not indicate whether she desires the PRF to be replaced, this is what we assume.  In accordance with the governing Air Force Instruction, it is noted to change section IV of a PRF, both the senior rater and management level review (MLR) president must concur, and must demonstrate there was a material error in the PRF; a material error in the record of which substantially impacted the content of the PRF; or a material error in the process by which the PRF was crafted.  Further, in all instances, the requested change to section IV must be related to a documented error.  While we note the applicant provided a re-accomplished PRF from her senior rater, she did not provide the additional supportive documentation from the MLR president as required by AFI 36-2401.  As noted by the office of primary responsibility, there must have been a change to the applicant’s Record of Performance (ROP) and there was not in this case.  Therefore, in the absence of evidence to the contrary, we find no compelling basis to recommend granting this portion of the applicant’s request.

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THE BOARD RECOMMENDS THAT:

The pertinent military records of the Department of the Air Force relating to APPLICANT, be corrected to provide consideration for promotion to the grade of major by a Special Selection Board for the Calendar Year 2003A Major Central Selection Board with the inclusion of the citation for the Air Force Achievement Medal, awarded for the period 19 September 1996 to 19 March 1998.

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The following members of the Board considered AFBCMR Docket Number BC-2003-03821 in Executive Session on 10 March 2004, under the provisions of AFI 36-2603:

All members voted to correct the records, as recommended.  The following documentary evidence was considered:

   Exhibit A.  DD Form 149, dated 4 November 2003, w/atchs.
   Exhibit B.  Applicant's Master Personnel Records.
   Exhibit C.  Letter, AFPC/DPPPE, dated 14 January 2004.
   Exhibit D.  Letter, AFPC/DPPPO, dated 23 January 2004,
               w/atchs.
   Exhibit E.  Letter, SAF/MRBR, dated 6 February 2004.

			

AFBCMR BC-2003-03821

MEMORANDUM FOR THE CHIEF OF STAFF

	Having received and considered the recommendation of the Air Force Board for Correction of Military Records and under the authority of Section 1552, Title 10, United States Code (70A Stat 116), it is directed that:

	The pertinent military records of the Department of the Air Force relating to    , be corrected to provide consideration for promotion to the grade of major by a Special Selection Board for the Calendar Year 2003A Central Major Selection Board with the inclusion of the citation for the Air Force Achievement Medal, awarded for the period 19 September 1996 to 19 March 1998.