RECORD OF PROCEEDINGS
AIR FORCE BOARD FOR CORRECTION OF MILITARY RECORDS

IN THE MATTER OF:	DOCKET NUMBER:  BC-2005-00275
		INDEX CODE:  131.00

		COUNSEL:  NONE

		HEARING DESIRED:  NO

MANDATORY CASE COMPLETION DATE:  25 JULY 2006

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APPLICANT REQUESTS THAT:

His Officer Selection Record (OSR) prepared for the Calendar Year 2004B (CY04B) Central Lieutenant Colonel Selection Board be corrected to include a letter to the board informing them of three significant awards not mentioned in his OSR and that he be considered for promotion to the grade of lieutenant colonel by a Special Selection Board (SSB) for the Calendar Year 2004B (CY04B) Central Lieutenant Colonel Selection Board.

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APPLICANT CONTENDS THAT:

Two of three significant awards were Group level Communication and Information and Sijan awards that were omitted from his January 2004 Officer Performance Report (OPR), which was the top OPR that met the board.  He identified these three awards early in the promotion selection process and was advised to provide supporting documentation which would be forwarded with his Promotion Recommendation Form (PRF).  He was led to believe a letter to the board was not necessary, since the supporting documentation would travel with his PRF.

Applicant’s complete submission, with attachments, is at Exhibit A.

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STATEMENT OF FACTS:

The applicant is currently serving on extended active duty in the grade of major effective and with a date of rank (DOR) of 1 October 2000.

The applicant was considered and not selected for promotion to the grade of lieutenant colonel by the CY04B Central Lieutenant Colonel Selection Board, which convened on 12 July 2004.
OPR profile since 1997 follows: 

           PERIOD ENDING          EVALUATION OF POTENTIAL 

			19 Dec 97	  Meets Standards (MS)
			19 Dec 98				(MS)
			19 Dec 99				(MS)
			10 Jan 01				(MS)
			10 Jan 02				(MS)
			20 Jan 03				(MS)
		    *  20 Jan 04				(MS)

* Top Report for the CY04B Board

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AIR FORCE EVALUATION:

AFPC/DPPPO recommended denial.  They indicated the applicant submitted a previous appeal under the provisions of AFI 36-2401, Correcting Officer and Enlisted Evaluation Reports, to amend his 20 January 2004 OPR to include the group level Lance P. Sijan and Communications and Information Awards, and a corrected Duty Air Force Specialty Code (DAFSC).  The Evaluation Reports Appeal Board (ERAB) determined the report only contained an incorrect DAFSC.  His request to include the awards was denied due to lack of rating chain support.

The applicant contends that he was led to believe a letter to the board was not necessary since the supporting documentation for the awards would travel with his PRF.  They do not accept this argument since the member was provided a copy of the PRF at least 30 days prior to the CSB.  As stated in the instructions printed on the form, the officer should review his record of performance (ROP), Officer Preselection Brief (OPSB), and PRF for accuracy, and must contact his senior rater if the PRF is not accurate, omits pertinent information or has an error.  Therefore, the alleged omission of information was discoverable prior to the CSB.  However, the applicant provides no documentation to support his attempts to resolve the issue prior to the board.

Moreover, since the results of the original CY04B board were based on a complete review of the applicant’s entire selection record, assessing whole person factors such as job performance, professional qualities, depth and breadth of experience, leadership, and education, they are not convinced the absence of a letter to the board addressing the alleged missing awards, caused his promotion nonselection.

DOD policy delivered via AFI 36-2501, paragraph 6.3.2.2, states “Do not have an SSB if, by exercising reasonable diligence, the officer should have discovered the error or omission and could have taken corrective action before the originally scheduled board convened.”  After thoroughly reviewing his case, they do not believe the applicant exercised due diligence in the maintenance of his record.  Additionally, if the applicant believes his 20 January 2004 OPR is inaccurate; they recommend he resubmit an appeal with the required supportive documentation, under the provisions of 36-2401, Correcting Officer and Enlisted Evaluation Reports.

The evaluation, with attachment, is at Exhibit C.

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APPLICANT'S REVIEW OF AIR FORCE EVALUATION:

On 18 March 2005, a copy of the Air Force evaluation was forwarded to the applicant for review and response within 30 days.  As of this date, no response has been received by this office.

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THE BOARD CONCLUDES THAT:

1.	The applicant has exhausted all remedies provided by existing law or regulations.

2.	The application was timely filed.

3.	Sufficient relevant evidence has been presented to demonstrate the existence of an error or an injustice.  The applicant contends that early in the promotion selection process he identified three missing awards and was advised to provide supporting documentation that would be forwarded with his PRF.  He was led to believe a letter to the board president was not necessary since the supporting documentation would travel with his PRF.  He further indicated two of the awards were omitted on his OPR closing 20 January 2004.  After reviewing the evidence of record, the Board is of the opinion that the applicant may not have been properly advised regarding the use of the award information in the PRF process.  It appears the applicant fully believed these awards would be reflected on his PRF.  Clearly, however, it is the prerogative of the senior rater regarding what is included on the PRF.  Although the applicant does not indicate what steps he took to resolve this matter before the convening of the selection board in question, the Board believes the applicant should have been provided an opportunity to write a letter to the board president informing him of his accomplishments.  We cannot conclusively determine whether or not the fact that these accomplishments were not mentioned in either the PRF or the OPR closing 20 January 2004 was the sole reason for applicant’s non-selection for promotion by the board in question, however, we do believe it deprived him of fair and equitable consideration.  Therefore we recommend the records be corrected as indicated below.

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THE BOARD RECOMMENDS THAT:

The pertinent military records of the Department of the Air Force relating to APPLICANT, provided he writes a letter to the board president, be considered for promotion to the grade of lieutenant colonel by a Special Selection Board for the Calendar Year 2004B Central Lieutenant Colonel Selection Board.

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The following members of the Board considered AFBCMR Docket Number BC-2005-00275 in Executive Session on 21 April 2005, under the provisions of AFI 36-2603:

			             , Panel Chair
	  			     , Member
	 		  	     , Member
		
All members voted to correct the records, as recommended.  The following documentary evidence was considered:

   Exhibit A.  DD Form 149, dated 20 January 2005, w/atchs.
   Exhibit B.  Master Personnel Records.
   Exhibit C.  Letter, AFPC/DPPPO, dated 7 March 2005, w/atch.
   Exhibit D.  Letter, SAF/MRBR, dated 18 March 2005.

 
			Panel Chair

AFBCMR BC-2005-00275

MEMORANDUM FOR THE CHIEF OF STAFF

	Having received and considered the recommendation of the Air Force Board for Correction of Military Records and under the authority of Section 1552, Title 10, United States Code (70A Stat 116), it is directed that:

	The pertinent military records of the Department of the Air Force relating to  , provided he writes a letter to the board president, be considered for promotion to the grade of lieutenant colonel by a Special Selection Board for the Calendar Year 2004B Central Lieutenant Colonel Selection Board.

		Director
		Air Force Review Boards Agency