RECORD OF PROCEEDINGS AIR FORCE BOARD FOR CORRECTION OF MILITARY RECORDS IN THE MATTER OF: DOCKET NUMBER: BC-2010-00431 INDEX CODE: 108.00 XXXXXXXXXXXXXXXX COUNSEL: NONE HEARING DESIRED: NO ________________________________________________________________ APPLICANT REQUESTS THAT: She be awarded thirty-five (35) non-pay Inactive Duty Training (IDT) points to satisfy a year of satisfactory Federal service for Retention/Retirement (R/R) year ending 16 August 2009. In addition, her records be considered by a special board for promotion to major by the Calendar Year 2010 (CY10) Line and Health Professions Major Position Vacancy (PV) Promotion Selection Board. ________________________________________________________________ APPLICANT CONTENDS THAT: Upon entry into the Individual Mobilization Augmentee (IMA) program on 10 June 2009, her Reserve order listed her Retention/Retirement (R/R) date as 17 November. She completed the required Annual Tour (AT) and Inactive Duty Training (IDT) days by 22 September 2009 to ensure a satisfactory R/R year. Without her knowledge or notification, her R/R date was changed to 17 August. When her Promotion Recommendation Form (PRF) came up for review for the CY10 Line and Health Professions Major Position Vacancy Promotion Selection Board, the Air Reserve Personnel Center (ARPC) declared she was ineligible indicating she did not have a good R/R year as the required points were not completed prior to 17 August 2009. She believes this is unjust because she acted in good faith to complete the requirements based on the original order. In support of her appeal, the applicant provides copies of her assignment order, PRF, ineligibility for promotion consideration letter, commander’s letter of support, and her Air National Guard/United States Air Force Reserve (ANG/USAFR) Point Credit Summary. The applicant’s complete submission, with attachments, is at Exhibit A. ________________________________________________________________ STATEMENT OF FACTS: According to the military personnel data system, the applicant is currently serving in the Air Force Reserve in the grade of captain (O-3) with a date of rank of 17 November 2004. She has a Total Active Federal Military Service Date and Total Active Federal Commissioned Service Date of 17 November 2000. The applicant’s Point Credit Summary, closing 28 August 2009, indicates she has seven (7) years of satisfactory Federal service. The remaining relevant facts, extracted from the member’s military service records, are contained in the Air Force advisory opinion at Exhibit B. ________________________________________________________________ AIR FORCE EVALUATION: ARPC/DPP recommends denial. DPP states the applicant was released from active duty on 23 February 2007 and assigned to the ARPC, Non-Obligated, Non-Participating Ready Reserve Section. Effective 10 June 2009, she was assigned as an IMA to the Satellite Control and Network System Group, XXXXXXXXXXX . Her assignment order showed her R/R date as 17 November. The order also indicates in the remarks section that “Your point history record has not been audited and your R&R date may change.” The applicant’s point history record was audited 15 July 2009, in accordance with Air Force Manual (AFMAN) 36-8001, Reserve Personnel Participation and Training Procedures, Table 2.4. The audit establishes the R/R date and captures the prior service history, which is entered in the Point Credit Accounting and Reporting System (PCARS). This audit also generates a letter to the member informing them the audit resulted in changing their R/R date. Her R/R date was established as 17 August, the initial date entered military service. Her point history and correct R/R date were available online to the applicant a month before she started participating and a letter was generated informing her of this change. The timeliness of the audit was incredibly prompt. One month after her prior service and point history and R/R date was updated in PCARS, the applicant began participating on 17 August 2009, the first day of her current R/R year. The member completed the IMA program requirements of 12 paid IDTs and 12 paid AT days, before the end of the 2009 fiscal year DPP states the applicant is not eligible for special board consideration for the CY10 Line and Health Professions Major Position Vacancy Promotion Selection Board, which convened on 1 February 2010. In order to be considered by a PV board, the officer must have a satisfactory year of service in the R/R year most recently completed. The applicant’s most recently completed year was 16 August 2009. This was an unsatisfactory year for retirement, so the applicant was not eligible for consideration by the February 2010 board. She remains ineligible for special board consideration as the R/R year is still unsatisfactory. Awarding the applicant a satisfactory federal service year for what may or may not result in a promotion, will definitely result in a year towards retirement. The circumstances have not proved any injustice or error, only unfortunate timing. The complete DPP evaluation is at Exhibit C. ________________________________________________________________ APPLICANT'S REVIEW OF AIR FORCE EVALUATION: Per AFMAN 36-8001, Table 2.4, Note 2, ARPC/DPPRK is required to notify both her and her servicing Military Personnel Flight (MPF) that the R/R date had changed. Neither she nor her servicing MPF received such notification. Had she been notified of the R/R date change, she could have adjusted her schedule appropriately to get the requirements completed by 17 August 2009. Instead, she completed the requirements in good faith based on the information she had at the time. Subsequent to their 4 March 2010 memorandum, ARPC/DPP informed her that they stopped mailing letters of notification two to three years ago. Additionally, their office was unable to provide a copy of any R/R change notification allegedly mailed to her. The applicant’s complete rebuttal is at Exhibit E. ________________________________________________________________ THE BOARD CONCLUDES THAT: 1. The applicant has exhausted all remedies provided by existing law or regulations. 2. The application was timely filed. 3. Insufficient relevant evidence has been presented to demonstrate the existence of error or injustice. We took notice of the applicant's complete submission in judging the merits of the case; however, we found no evidence the individual’s records are in error. We note the applicant’s contention that she was not notified of the change of her R/R date; however, her original assignment order noted in the remarks section that “Your point history record has not been audited and your R&R date may change.” Following the audit of her record, the updated R/R date was available in the Virtual Military Personnel Flight (VMPF) approximately one month prior to her performing any Reserve duty. Had she checked the VMPF she could have adjusted her training requirements. In addition, any changes made to a member’s R/R date generates a computerized notification from the PCARS which is mailed to the individual’s home address listed in the system. Based on the foregoing, we conclude the applicant has not been the victim of an error or injustice. Accordingly, we find no basis to recommend granting the relief sought in this application. ________________________________________________________________ THE BOARD DETERMINES THAT: The applicant be notified that the evidence presented did not demonstrate the existence of material error or injustice; that the application was denied without a personal appearance; and that the application will only be reconsidered upon the submission of newly discovered relevant evidence not considered with this application. ________________________________________________________________ The following members of the Board considered AFBCMR Docket Number BC-2010-00431 in Executive Session on 30 September 2010, under the provisions of AFI 36-2603: The following documentary evidence pertaining to AFBCMR Docket Number BC-2010-00431 was considered: Exhibit A. DD Form 149, dated 28 Jan 10, w/atchs. Exhibit B. Letter, ARPC/DPP, dated 4 Mar 10. Exhibit C. Letter, SAF/MRBR, dated 12 Mar 10. Exhibit D. Letter, Applicant, dated 22 Mar 10.