ARMY BOARD FOR CORRECTION OF MILITARY RECORDS RECORD OF PROCEEDINGS IN THE CASE OF: BOARD DATE: 16 July 2020 DOCKET NUMBER: AR20180010985 APPLICANT REQUESTS: debt remission associated with advance payment received for Personal Procured Move (PPM). APPLICANT'S SUPPORTING DOCUMENTS CONSIDERED BY THE BOARD: * DD Form 149 (Application for Correction of Military Record) * Self Authored letter dated 5 April 2018 * DD Form 1351-2 (Travel Voucher or Subvoucher) dated 5 April 2018 * Order# 062-0028 dated 3 March 2014 * Weight Allowance sheet * DD Form 2278 (Application for Do it Yourself Move and Counseling Checklist) dated 5 April 2018 * DD Form 2278 dated 5 March 2014 * DD Form 214 (Certificate of Release or Discharge from Active Duty) dated 31 May 2014 * Personally Procured Move (PPM) Checklist and Expense Certification dated 5 April 2018 FACTS: 1. The applicant states that she was released from the military and moved to in 2014. Once arriving in and receiving her household goods, she went to the Fort Benning Transportation office to submit her weight tickets (both empty and full) associated with her movement from Fort Carson, Colorado to. That completed her move and she was provided with no additional instructions. After a few years she disposed of most of her paperwork from her military career to include the weight tickets and moving documentation. She contests that it was within the past four months that the Defense Finance and Accounting Services (DFAS) advised her of the debt associated with the move. At this time they had collected over $4,000.00. She had no idea that she would still need the documentation associated with this move today. She adds that she provided the paperwork to Fort Benning, opposed to Fort Carson, as she was advised that they would mail it back to Fort Carson. They failed to do so, and once she was notified of the debt, they claimed that the paperwork was in a warehouse. 2. A review of the applicant’s available service records reflects the following: a. On 14 May 2007 she enlisted in the United States Army Reserve (USAR). b. On 30 May 2007 she enlisted in the Regular Army. c. On 1 May 2010 she was promoted to the rank of Specialist (SPC) / E-4. d. On 3 March 2014 (Order# 062-0028) she was pending release from the Army effective 31 May 2014. e. On 31 May 2014 she was released from the Army having served 7 years and 1 day on active duty; Narrative Reason for Separation indicates “Parenthood” with entitlement to separation pay of $10,194.66. 3. The applicant provides the following: a. Order# 062-0028 dated 3 March 2014 – see 2d. above b. Weight Allowance sheet reflective of a total weight estimate of 9,988 pounds (Military) and 11,097 pounds (Civilian). The authorized maximum weight allowance for a SPC with dependents is 8,000 pounds. c. DD Form 2278 dated 5 March 2014 reflective of an advanced operating allowance of $3,006.13. Item 9e. provides acknowledgment of the requirement to submit 2 weight tickets within 45 days from the start of the movement of household goods. Further that the applicant voluntarily consented to the collection of any unearned advance operating allowances up to a maximum of $3006.13. d. DD Form 214 (Certificate of Release or Discharge from Active Duty) dated 31 May 2014 – see 2e. above. e. DD Form 2278 (Application for Do it Yourself Move and Counseling Checklist) dated 5 April 2018 reflective of the same information contained in 3c. above. The document reflects the signature of a counselor on 5 April 2017. f. DD Form 1351-2 (Travel Voucher or Subvoucher) dated 5 April 2018 – the document is void of applicable expenses (travel locations and reimbursable expenses). g. Personally Procured Move (PPM) Checklist and Expense Certification dated 5 April 2018 reflective of her certifying that the expenses annotated on the document were legitimately incurred during her PPM occurring on 12 March 2014 from Fort Carson, Colorado to Columbus Georgia; the document is otherwise void of any information i.e expenses. 4. The applicant did not provide documentation from DFAS associated with this debt nor weight tickets or proof of expenses associated with the movement of her household goods. 5. See applicable regulatory guidance below under REFERENCES. BOARD DISCUSSION: 1. The Board carefully considered the applicant’s request, supporting documents and evidence in the records. The Board considered the applicant’s statement, her record of service and the reason for her separation. The Board considered the evidence provided by the applicant related to weight allowances, an application for a PPM and a PPM checklist and Expense Certification. The Board did not find documentation from DFAS associated with this debt nor weight tickets or proof of expenses associated with the movement of her household goods. The Board found insufficient evidence to determine the applicant’s entitlement to reimbursement or if the amount of her personal property exceeded her authorized allowance. Based on a preponderance of evidence, the Board determined that the applicant’s debt was not in error or unjust. 2. After reviewing the application and all supporting documents, the Board found that relief was not warranted. BOARD VOTE: Mbr 1 Mbr 2 Mbr 3 : : : GRANT FULL RELIEF : : : GRANT PARTIAL RELIEF : : : GRANT FORMAL HEARING :X :X :X DENY APPLICATION BOARD DETERMINATION/RECOMMENDATION: The evidence presented does not demonstrate the existence of a probable error or injustice. Therefore, the Board determined the overall merits of this case are insufficient as a basis for correction of the records of the individual concerned. 8/3/2020 X CHAIRPERSON I certify that herein is recorded the true and complete record of the proceedings of the Army Board for Correction of Military Records in this case. REFERENCES: 1. Joint Travel Regulation (JTR) under Personally Procured HHG Transportation it provides that a Service member can move his or her HHG in as many lots as desired from one or more locations. However, the Government’s obligation, and maximum payment, is what the cost would be to transport the Service member’s maximum weight allowance between authorized locations in one lot at the Government’s “Best Value” cost. Transportation of HHG before an order is issued if the request for transportation is supported by all of the following: * a statement from the Authorizing Official (AO) or designated representative that the Service member was advised before such an order was issued that it would be issued * a written agreement, signed by the applicant, to pay any additional costs incurred for transportation to another point required because the new Permanent Duty Station (PDS) named in the order is different than that named in the AO’s statement. * a written agreement, signed by the applicant, to pay the entire transportation cost if a PCS order is not later issued to authorize the transportation. Final settlement for reimbursement of personally procured transportation, regardless of the transportation method, is based on the GCC of the actual weight moved, limited to the authorized PCS weight allowance. Applicants must submit certified weight certificates or an acceptable constructed HHG weight with the claim for reimbursement. The Government cannot incur moving expenses for HHG that is more than 100% of the Government’s projected cost to transport the HHG commercially. Advance payment is authorized for personally procured HHG transportation depending on the type of move the Service member chooses. An amount equal to 60% of the personally procured move (PPM) monetary allowance when the Service member chooses the PPM monetary allowance. Under the PPM monetary allowance, the Service member or next of kin, as appropriate, receives payment of an amount equal to 95% of the Government’s constructed “Best Value” cost for the actual HHG weight transported up to the Service member’s maximum authorized weight allowance. 2. Army Regulation 600-4 (Remission or Cancellation of Indebtedness) in accordance with the authority of Title 10 USC, section 4837, the Secretary of the Army may remit or cancel a Soldier’s debt to the U.S. Army if such action is in the best interests of the United States. Indebtedness to the U.S. Army that may not be canceled under Title 10 USC, section 4837 when the debt is incurred while not on active duty or in an active status. //NOTHING FOLLOWS//